This system has been designed to comply with all relevant mandatory rules and regulations.

The applicable codes, guidelines and standards recommended by the International Maritime Organization and other relevant bodies have been taken into account. These include, but are not limited to, those documents referred to in:

• IMO Res. MSC.1/Circ.1371 (List of codes, recommendations, guidelines and other safety- and security-related non-mandatory instruments), superseded by:

• IMO Res. MSC.1/Circ.1371/Add.1 (Amendments to list of codes, recommendations, guidelines and other safety- and security-related non-mandatory instruments), superseded by:

• IMO Res. MSC.1/Circ.1371/Add.2 (Amendments to list of codes, recommendations, guidelines and other safety- and security-related non-mandatory instruments)

During annual verification or review of the system by the Company, it must be ensured that the system continues to comply with the above.

All ships and the Company itself will be internally audited at least once every year. A suitably qualified auditor, appointed by the Managing Director, will audit ships and the office according to the audit schedule.

A copy of every internal audit report is to be sent to the Ship Management Team and (for a Company audit) to the ships.

1. Shipboard Internal Audits
Form A01 Will be used for recording shipboard audits (or an electronic equivalent).

This form details the areas to be audited.


2. Company Internal Audits
An audit report is to be prepared following the Company internal audit, and this is to be discussed with all members of the Ship Management Team.

The scope of the audit is the effective operation and implementation of this system, and the regulations which underpin it.

The Master will review this system, and its operation onboard annually.

The review should cover at least:
• Effect of drills and Exercises for the last year
• Accidents / incidents effective implementation of corrective action.
• Audits (internal and external)
• Open NCs or other findings
• Closed NCs and other findings
• Implementation of new regulations
• Suggestions for improvements in training
• Suggestions for improvements to this system
• Status of implementation of this system onboard

A Management review is to be held annually.

It is to be chaired by a member of the management team, and attended by all members of the Ship Management Team.

The review is to at least cover the following:
• The previous review
• Review of the Safety & Environmental Protection Policy
• Review of this system and its implementation
• Emergency preparedness
• Existing & new procedures
• Internal & External Audit findings
• Non-conformities, Accidents, Incidents, Hazardous occurrences, Condition of Class, Near Misses
• Training
• Exercises and Drills

A review report is to be prepared and signed by the Managing Director.

Shipboard operations will be monitored by the Ship Management Team through verification of forms and other reports made by the ship, and through routine inspections and audits onboard the ship.

Non-Conformities, Defects and their associated corrective and preventative actions will be monitored through to close out in a central register. 

The Master must chair an onboard management meeting every month.

As a minimum the Master, Chief Officer, Chief Engineer and Second Engineer must attend.

A record of the meeting is to be kept and sent to the Ship Management Team.

The meeting must cover at least the following topics:
• Minutes of Last Meeting
• Any important items from the Health and Safety meeting
• Proposed Voyage Plan
• Review of Drills and Exercises
• Accident Prevention
• Audit Results
• Changes to the system
• Effectiveness of Corrective Actions.
• Changes to Regulations
• Training Requirements
• Feed-back from Third Parties (such as surveyors, auditors, inspectors)